Risk Assessment and Worship Information

Returning to St John’s for worship

Worship is going to look, sound, and feel different, so we hope that this information booklet will prepare you for when you are ready to return.

If you have any questions or concerns not addressed, please do not hesitate to contact Rev Kirsty.

General Information

What have we done:

  • We have carried out a COVID-19 risk assessment.

(Copies available in church and on our Website)

  • We have cleaning, hand cleansing and hygiene procedures in place, in line with government guidance.
  • We have taken all reasonable steps to help everyone maintain a 2m distance between different users of our church.
  • Where possible there will be 72 hours between church uses and service preparation. Where not possible, cleaning will be carried out.

 

What we expect you to do:

  • Refrain from entering if you are feeling unwell or have experienced any COVID-19 symptoms in the past seven days.
  • Take responsibility for your own safety and that of your household and other people by maintaining social distancing and observing hygiene measures.
  • Regarding whom can attend church – please ensure that you are practicing government current guidelines for any categories groups you are in.
  • Face coverings are optional.

A Walk through a Service

Welcome:

  • Please enter via the front entrance of church (ramp access is still available at the side entrance if needed)
  • On entry, following hand hygiene, please sign in with a welcomer for Test and Trace purposes.
  • A second welcomer will direct you to your booked seat. Please remain in this seat.
  • A one-way system is in operation, please follow the arrows on the floor / map.
  • Service books will already be in your seat for use.

During the Service:

  • We are currently unable to sing. However, we will be using music for reflection at key points in the service.
  • There will be no sharing of the peace. (We will review after a few weeks to see if we can introduce sign language again)
  • A collection plate will be available at the back of church on entry.
  • Communion will be given in one kind only. (Bread)
    • A steward will tell you when you can go up to receive communion. Please keep 2m distance and follow one-way system. Receive standing up at front of church.
    • Hand gel will be given as you leave the pew for use.
    • No responses to be said in giving or receiving the bread / blessing (these will be said before distribution).
    • If receiving bread – please ensure your hands are tightly cupped at the bottom so the priest can drop the wafer into your hands.
    • If received a blessing a sign of the cross will be marked above your head.
    • The Church of England today have released a statement that says:
      We strongly advise that face coverings should be worn by all those attending a place of worship, including ministers, worshippers, staff, volunteers, contractors and visitors, where there may be other people present; remembering that they are mainly intended to protect other people, not the wearer, from coronavirus COVID-19 and that they are not a replacement for physical distancing and regular hand washing.
      In regards to Holy Communion the advice is that:
      You use hand gel before and after removing a mask
      Re use hand gel before receiving communion
      Use hand gel before and after replacing your mask.
      As you leave your pew Hand gel will be distributed for use before receiving the bread. We encourage you to bring your own gel for use in regards to removing and re-applying your marks.
    • Are there exemptions from wearing face coverings?. You do not need to wear a face covering if you have a legitimate reason not to. This includes:
      • young children under the age of 11
      • not being able to put on, wear or remove a face covering because of a physical or mental illness or impairment, or disability
      • if putting on, wearing or removing a face covering will cause you severe distress
      • if you are travelling with or providing assistance to someone who relies on lip reading to communicate
      • to avoid harm or injury, or the risk of harm or injury, to yourself or others
      • to avoid injury, or to escape a risk of harm, and you do not have a face covering with you
      • to eat or drink, but only if you need to
      • to take medication
      • if a police officer or other official requests you remove your face covering
      There are also scenarios when you are permitted to remove a face covering when asked:
      • If asked to do so by shop staff for the purpose of age identification
      • If speaking with people who rely on lip reading, facial expressions and clear sound. Some may ask you, either verbally or in writing, to remove a covering to help with communication

End of a Service:

  • Please leave your books in your pew.
  • Please leave church promptly using the one-way system.
  • If you wish to have a conversation with others, we encourage you to do this outside maintaining social distancing. Please move around to grass side of church, so to keep exit clear.

 

Other:

  • If you wish to light a candle, we ask you to do this at the start or after the service, lighting it from another lit candle.
  • If you have any concerns, please speak to Rev Kirsty, Tony, or Denise.
  • Sunday school will not meet till September. However, colouring packs will be made available for use in pews should you wish to use them. Details re Sunday School protocol will be given in advance of opening.

If after attending a church service, you fall ill with COVID-19 please let Rev Kirsty know ASAP so we can ensure the correct procedures are carried out.

Rev’d Kirsty Screeton

St Johns Vicarage, Manchester Road, Heywood, OL10 2EQ

E-mail: revkirstyscreeton@gmail.com

Tel: 01706416279

Covid-19 Risk Assessment Checklist for Parish Churches

Church: St John’s Church Hopwood Date 1st completed: 8th June 2020 Review dates:

1st Review: 10.06.2020 / 2nd Review: 15.06.2020

3rd Review: 22.06.2020 / 4th Review: 09.07.2020

5th Review: 13/07/2020

6th Review: 23/07/2020

Key:

KS – Rev Kirsty                                                DC / NC – Denise and Norman Collinson                               TW – Tony Williams

IW – Irene Warrington

(NOTE: On open days, a rota will be devised between the above people if happy – so those on leadership duty will be responsible for key tasks as per below)

 

Area of Focus Controls required Additional information Action by who? Completed – date and name
Access to church buildings for clergy for purposes of private prayer and/or livestreaming

 

 

One point of entry to the church building clearly identified. Whoever is opening to access through Kitchen Door? (KS / DC / TW / NC / IW only) KS / DC / TW 10.06.2020

 

 

A suitable lone working policy has been consulted. Susan to provide KS with a copy, update if needed and circulate to leadership Team. Susan

Kirsty

All

Already in place
Buildings have been aired before use. KS / TW to agree time in line before big deep clean. KS / TW / DC 17.06.2020
Check for animal waste and general cleanliness. TW has been keeping eye on building.

When church is open, who every there on leadership team to ensure clean as leave.

 

Deep clean arrange by Mark Whyborn (cleaner). Followed by usual weekly Cleaning.

TW

 

 

 

KS / DC / TW / NC / IW as per rota

 

Mark Whyborn under KS go ahead.

Ongoing

 

 

Ongoing

 

 

16.06.2020 / Ongoing

 

 

Ensure water systems are flushed through before use.

 

TW has been doing on reg basis and to do be done when airing the building. KS / TW 17.06.2020
Switch on and check electrical and heating systems if needed. KS to ask NC and agree a time to do so. 17.06.2020
Holy water stoups and the font are empty. N/A as already empty. 08.06.2020
Deciding whether to open to the public Discuss with nearby venues and businesses to ensure that the timing and practical arrangements for using the church are compatible. N/A
Update the website, A Church Near You, and any relevant social media. KS – once agree 25/07/2020
Consider if a booking system is needed, whether for general access or for specific events/services. Normal services:

–          Kirsty to produce map of church with seat allocations.

–          Booking to go through Tony. Only one service to be booked at a time. Can only re book once attended.

 

Large events – non-planned. If needed review would be made (i.e. Christmas)

KS / TW / DC / IW to discuss plan.

 

 

09/07/2020

 

 

 

 

 

 

 

Ongoing

Preparation of the Church for access by members of the public for any permitted purposes, including worship and tourism.

 

 

 

 

Confirm that all steps (above) for access by clergy have been carried out before anyone else accesses the building. KS 17.06.2020
Review CofE guide on cleaning church buildings. Complete the ‘cleaning’ section of this risk assessment (below). KS 10.06.2020 – Ongoing for updates
Choose one point of entry into the church to manage flow of people and indicate this with notices, keeping emergency exits available at all times. Where possible use a different exit. Entrance through main door on Manchester Road (expect for those needing disabled access)

Exit – through door at from right of church (disabled entrance and exit)

KS to advise with Church Open information.

 

 

 

 

 

 

 

 

 

KS

10.06.2020

 

 

 

 

 

 

 

 

19.06.2020

Make any temporary arrangements for people to wait or queue outside the building (taking into account any consequential risks arising from people gathering outside). Markings on floor at 2m apart in entrance area / outside church – Tony to mark with Tape KS / TW / DC

 

TW to complete

25.07.2020
Where possible, doors and windows should be opened to improve ventilation. KS / DC / TW / NC / IW as per rota

 

Ongoing
Remove Bibles/literature/hymn books/leaflets – except single use material that will be removed by user. KS / DC / TW 17.06.2020
Cordon off or remove from public access any devotional objects or items. Choir area to be used for a focus display during prayer, only used for clergy during services KS / DC / TW 17.06.2020
Remove or isolate children’s resources and play areas. KS / DC / TW 17.06.2020
Consider if pew cushions/kneelers need to be removed. Keep them in place and remove if used by someone. Will remove completely if church is then in use within 72 hours. KS / DC / TW 10.06.2020
Walk through the church to plan for physical distancing in seats, aisles, at the altar rail, including safe flow of visitors. Remember 2m in all directions from each person (or 1m with risk mitigation if absolutely necessary). 2 metre to be maintained.

 

 

KS / DC / TW 10.06.2020
Have hand sanitiser available for people to use on entry and exit of the church building. One to be placed by front door and one by exit door. Available and KS purchased some more stock. 17.06.2020
Determine if temporary changes are needed to the building to facilitate social distancing KS / DC / TW 10.06.2020
Clearly mark out seating areas including exclusion zones to maintain distancing. KS / DC / TW 17.06.2020
Clearly mark out flow of movement for people entering and leaving the building to maintain physical distancing requirements. KS / DC / TW 20.06.2020
Limit access to places were the public does not need go, maybe with a temporary cordon in needed. KS / DC / TW 17.06.2020
Put up notices to remind visitors about important safe practices e.g. no physical contact, practice hand washing etc. KS / DC / TW 20.06.2020
Ensure high-risk surfaces and touch points have been wiped with appropriate sanitiser spray or disposable wipes. To be done when less than 72 hours between services is in place. KS / TW / DC / IW Ongoing
Consider candle lighting options (avoid lighters, tapers, etc) Candles to be allowed to be lit. Notice to advise people to light candle off first candle lit.

–          Candles on to be lit at start or end of service. (note to go in booklet)

–          Should be OK where is but will review when set up.

–          Note in info booklet to advise to light candles at start and end of service only.

KS / DC / TW / NC / IW to light first candle during set up

 

Ongoing

 

 

 

 

 

 

13/07/2020

Ensure high-risk surfaces and touch points have been wiped with appropriate sanitiser spray or disposable wipes. KS / DC / TW / NC / IW as per rota Ongoing
Confirm whose responsibility it will be to carry out cleaning, including:

•        Toilets

•        Kitchen/servery areas if it is necessary for these to be used

Frequently touched surfaces e.g. doors

N/A for kitchen area

Door from church to kitchen to be propped open while church is open so no need to touch door.

KS / DC / TW / NC / IW as per rota.

 

Weekly deep clean by Mark Whyborn.

 

Ongoing

 

 

 

Ongoing

Whoever has responsibility for toilets, ensure each have adequate amounts of soap and disposable hand towels will be available. Available / KS to keep eye on supplies. 08.06.2020 / Ongoing
All waste receptacles have disposable liners (e.g. polythene bin bags) to reduce the risk of those responsible for removing them being exposed. Check bin located in each toilet and back of church.

Ensure each has disposable bag in them.

KS / DC / TW in preparing church for open

 

Ongoing – KS / DC / TW / NC / IW as per rota

17.06.2020

 

 

 

 

Ongoing

Confirm evacuation procedures in the case of an emergency. Copy of evacuation risk assessment / procedure.

 

Susan Already in place
Direct all users to leave the building by one exit only, avoiding bottlenecks. As per evacuation risk assessment / procedure KS / DC / TW / NC / IW as per rota If needed
Check all cleaners are not in a vulnerable group or self-isolating. KS 10.06.2020
If possible, provide safe means for worshippers and visitors to record their name and contact details; retain each day’s record for 21 days. Tony to take details during booking with an explanation to why need phone number. By giving phone number – verbal consent is given.

When attending check, we have details.

Booking form to the kept for 21 days then destroyed.

Privacy Notices in place

Funerals and Baptism families encourages to give us a list before the event. If not collected on the day.

KS / TW / DC

 

 

 

 

 

 

 

KS

 

KS

Ongoing

 

 

 

 

 

 

 

 

23.07.2020

 

Ongoing

 

 

Give due notice of the resumption of use of the building to neighbours, congregation, and wider community, ensuring that visitors and worshippers will know what to expect when they come. Information booklet on What to expect – Worship but different. KS

 

 

 

Hand Del

13/07/2020

 

 

 

Del 18/07/20

 

 

Holy Communion

(Service books and Distribution)

Ensure all actions in: Preparation of the Church for access by members of the public for any permitted purposes, including worship and tourism have been completed.

 

KS Ongoing
Service Points to note:

No hymns / Hymn Books – Music still to play popular hymns / music before the service, during communion set up and distribution and after the service.

No peace – in first few weeks to hold off sharing the peace. Look to re-introduce singing at a later stage.

Face Coverings

To follow national and local advice. Kirsty to advise in information book and any changes by e-mail and when booking.  (Currently personal choice)  

Stuart / Susan / Mavis

 

 

 

KS

 

 

 

 

KS – info book

 

All contacted 13/07/2020

 

 

 

13/07/2020

 

 

 

 

13/07/2020

Service Books:

–          Service books to be placed in pews and left there (unless we have a baptism / funeral). Books not to be touched between service meaning 72 hr between uses.

–          Current ordinary time books to be used with the view to update them following pandemic.

KS / TW / DC / IW Ongoing
Readers / Intercessors Readers – One person to read both readings from Lectern.

Intercessor to read prayers from Microphone at back of church.

KS / DC Ongoing
Eucharist Prayer:

Officiating priests to be clear on current guidelines, use of hand sanitizer and distribution advice.

 

 

Updates can be found – https://www.churchofengland.org/more/media-centre/coronavirus-covid-19-guidance-churches

Kirsty to ensure any visiting priests know the procedure.

KS / IW & Robert W Ongoing
Distribution of Communion….

Notes on how this will too look like to start with will be noted in information booklet.

Updates given verbally in services

All to use hand sanitiser before receiving. – sides person to direct starting at back and give hand sanitiser squirt to people as they come out of pew. KS

 

KS / TW / DC / IW

Ongoing

 

 

Opening for Baptisms Ensure all actions in: Preparation of the Church for access by members of the public for any permitted purposes, including worship and tourism have been completed. KS Ongoing
When booking, make it clear that only 30 guests including children and candidate’s immediate family are allowed. Baptisms being booked from Sep onwards. KS As Needed
If taking place after a service, ensure that all touch points have been cleaned before allowing entry to the church. KS As Needed
Use of laminated baptism sheets:

–          Placed on seats before arrival wearing gloves

left after service and not touched for 72 hrs or if needed to collect in, use gloves to handle and stored for 72 hrs before next use.

KS to update service KS In progress

 

 

As Needed

Officiating minister to follow current national Guidance on practice.

 

Updates can be found – https://www.churchofengland.org/more/media-centre/coronavirus-covid-19-guidance-churches

 

Kirsty to ensure any visiting priests know the procedure.

KS Ongoing
Opening for Weddings One wedding pending OCT 2020 – talking about rescheduling so – – If booking continues, comes in or needed for 2021 will update risk assessment. KS 08.07.2020
Opening for Funerals Ensure all actions in: Preparation of the Church for access by members of the public for any permitted purposes, including worship and tourism have been completed.

 

KS Ongoing
When booking make it clear that only 30 people can attend. KS As Needed
To notify us in advance if anyone from a shielding home is attending so we can implement advice. KS As Needed
If want service sheets they must provide and take away with them. To be placed in seats not to be given out. KS As Needed
Officiating minister to follow current national Guidance on practice.

 

Updates can be found – https://www.churchofengland.org/more/media-centre/coronavirus-covid-19-guidance-churches

 

Kirsty to ensure any visiting priests know the procedure.

KS Ongoing
Cleaning the church after general use (no known exposure to anyone with Coronavirus symptoms) If the church building has been closed for 72 hours between periods of being open, then there is no need for cleaning.
If 72-hour closure is not possible then check all cleaners are not in a vulnerable group or self-isolating. Public Health England guidance available here. KS Ongoing
All cleaners provided with gloves (ideally disposable) to protect their skin from exposure to cleaning materials. Gloves and Aprons purchased KS 15.06.2020
Suitable cleaning materials provided, depending on materials and if historic surfaces are to be cleaned. KS / DC / TW

& Robert Whyborn

15.06.2020
Confirm who is responsible for removing potentially contaminated waste e.g. hand towels from the site. KS / DC / TW / NC / IW as per rota after each opening

 

Ongoing
If possible close the church building for 72 hours with no access permitted.  (However, consider plan for funerals) KS – when setting opening times Ongoing
If funeral comes in

–          to use pews not used for prayer.

–          Key areas cleaned before and after.

  KS – when accepting funeral ongoing
  Set up a cleaning rota to cover your opening arrangements.   Needed if funeral comes in If needed
Cleaning the church after known exposure to someone with Coronavirus symptoms If possible close the church building for 72 hours with no access permitted.   KS / TW / DC if needed As needed
If 72-hour closure is not possible then follow Public Health England guidance on cleaning in non-healthcare settings. Public Health England guidance available here. KS / TW / DC to action if needed As needed
If the building has been quarantined for 72 hours, then carry out cleaning as per the normal advice on cleaning. See the advice note on keeping church buildings clean. KS / DC / TW As needed
Preparation of the Church for:

– construction workers and/or professional contractors

 

Advice on access for construction workers and advice on access for contractors available here.

Confirm that all steps (above) for access by clergy have been carried out before anyone else accesses the building. N/A
  Confirm that each contractor has carried out their own risk assessment (for themselves and their staff and sub-contractors) and has employers and public liability insurance in place. Ensure they have included any work equipment, emergency equipment (such as fire extinguishers), ventilation systems and access routes. N/A